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Viewing Files That are Checked Out

You can use the Pending Check-Ins window pane to view all of the files that you have checked out and need to be checked in, as well as files that others have checked out. You can use the File List window pane to view files that are checked out by other users.

See About Source Control and Multi-Authoring.

How to view files that you and others have checked out—Pending Check-Ins window pane

Select View>Pending Check-Ins.

The Pending Check-Ins window pane opens.
(Optional) You can use the Filter field to limit the files that are displayed.
- All Files Displays all files.
- Topic Files Displays only the topic (HTM and HTML) files.
- MasterPage Files Displays only the master page (FLMSP) files.
- Page Layout Files Displays only the page layout (FLPGL) files.
- Snippet Files Displays only the snippet (FLSNP) files.
- Stylesheet Files Displays only the style sheet (CSS) files.
- Image Files Displays only the image files (BMP, EMF, EXPS, GIF, HDP, JPG, JPEG, PNG, SWF, TIF, TIFF, WDP, WMF, XAML, XPS) and media files (SWF).
- Multimedia Files Displays only multimedia (audio and video) files.
- GIF Files Displays only GIF files.
- JPEG Files Displays only JPG and JPEG files.
- PNG Files Displays only PNG files.
- Flash Movie Files Displays only SWF files.

(Optional) You can use the following toggle buttons in the local toolbar to limit the files that are displayed.

	This filters the Pending Check-Ins window pane to show or not show files that other users have checked out.
	This filters the Pending Check-Ins window pane to show or not show files that are out of date.

Take note of the Status and User columns. (You may need to use the scroll bar to view these columns.)

Status:Displays the status of the file, such as whether you have it checked out. This status is blank if another user has the file checked out through source control.
- Checked Out This indicates that the file has been checked out from source control. You can check in the file when you are ready (if you are the user who has checked it out). See Checking In Source Control Files and Checking Out Source Control Files.
- Pending Add This indicates that you have a file in your project but have not yet added it to the integrated source control application. This might occur, for example, if you create a new topic and do not add the file to source control during the topic creation process. To resolve this, simply right-click on the file and select Source Control>Add. See Adding Files to Source Control.
- Out of Date This indicates that the file is not current (i.e., the local copy of the file is older than the source control copy). This might happen, for example, if another user checks out the file, makes changes to it, and checks it back in to source control. If this occurs, you can check the file out or get the latest version of the file from source control. See Checking Out Source Control Files or Getting the Latest Version of Source Control Files.
Note: You can click the refresh button in the local toolbar to make sure you have the most recent status for each file. Another option is that you can use a feature to automatically ping the source control repository periodically, thus refreshing this information frequently. However, you may experience slower performance with this automatic status update option set. See Enabling Source Control Status Checks.

User:Displays the user name. If you see the name of another user in this column, it means that the file is checked out by that user through source control. If necessary, you can request that the other user check in the file so that you can work on it. See Requesting a User to Check In Source Control Files.

How to view files that are checked out by others—File List window pane

Select View>File List.

The File List window pane opens.
(Optional) You can use the Filter field to limit the files that are displayed.
- All Files Displays all files.
- Topic Files Displays only the topic (HTM and HTML) files.
- MasterPage Files Displays only the master page (FLMSP) files.
- Page Layout Files Displays only the page layout (FLPGL) files.
- Snippet Files Displays only the snippet (FLSNP) files.
- Stylesheet Files Displays only the style sheet (CSS) files.
- Image Files Displays only the image files (BMP, EMF, EXPS, GIF, HDP, JPG, JPEG, PNG, SWF, TIF, TIFF, WDP, WMF, XAML, XPS) and media files (SWF).
- Multimedia Files Displays only multimedia (audio and video) files.
- GIF Files Displays only GIF files.
- JPEG Files Displays only JPG and JPEG files.
- PNG Files Displays only PNG files.
- Flash Movie Files Displays only SWF files.

(Optional) You can use the following toggle buttons in the local toolbar to limit the files that are displayed.

	This filters the Pending Check-Ins window pane to show or not show files that other users have checked out.
	This filters the Pending Check-Ins window pane to show or not show files that are out of date.

Take note of the Status and User columns. (You may need to use the scroll bar to view these columns.)
- Status Displays the status of the file, such as whether you have it checked out. This status is blank if another user has the file checked out through source control.
  
  Note: You can click the refresh button in the local toolbar to make sure you have the most recent status for each file. Another option is that you can use a feature to automatically ping the source control repository periodically, thus refreshing this information frequently. However, you may experience slower performance with this automatic status update option set. See Enabling Source Control Status Checks.
- User Displays the user name. If you see the name of another user in this column, it means that the file is checked out by that user through source control. If necessary, you can request that the other user check in the file so that you can work on it. See Requesting a User to Check In Source Control Files.