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Inserting Annotations

You and other individuals can insert comments and notes next to content in a topic. Annotations do not become part of the actual content; they are simply comments for your internal use. When other individuals send you reviewed topics (FLTREV files) that contain annotations, you can accept those annotations so that they are copied into the source file in your project. See About Topic Reviews and Contributions.

How to insert an annotation

Open a topic.
Highlight the content that you want to associate with the annotation, or place your cursor on it.

Note: Do not highlight more than one paragraph. Also, avoid placing the cursor at the very end of a paragraph; otherwise, the "Insert Annotation" option will not be enabled.
Do one of the following:
- Select Insert>Insert Annotation.
  OR
- If it is not already displayed, open the Review toolbar (to do this, you can select View>Toolbars>Review). In the Review toolbar, click .
  OR
- If you are working in Review mode, right-click in the topic and select Insert Annotation. (To switch to Review mode, click the Mode (Edit) button in the Review toolbar.)
If this is your first time inserting an annotation, you are asked to provide your initials, which will be shown next to the annotation. Enter your initials and click OK.
The Edit Annotation window pane opens, by default at the bottom of the interface.
Also, a rectangle extends to the right of the topic, with a line pointing to the selected content. This rectangle will hold the annotation text after you type it.
Finally, the selected content in the topic is shaded, indicating that the annotation refers to that text. However, the shading will not be displayed in the output; it is for internal use only.
If you do not want to see the shading or the annotation rectangle, open the Review toolbar and click .
Type your comment in the Edit Annotation window pane.
Press CTRL+S or click to save your work..

Note: If you want to delete an annotation, simply right-click on the rectangle showing the annotation text, and from the context menu select Delete Annotation.